Privacy Policy

Effective date: September 6, 2026

Smart School Communication Systems provides Google Workspace-based productivity tools for educators and school staff. This policy explains how the Positive Parent Email System uses information and Google account permissions.

Information used

The system may process information entered by the user, including student names, parent or guardian email addresses, communication selections, teacher-authored notes, pronoun selections, and information needed for requested communications or optional certificates.

Google services and permissions

Depending on enabled features, the system uses Google Sheets, Google Forms, Google Drive, Google Slides, and Gmail or Google mail-sending services. Permissions support user-requested functions such as managing the system spreadsheet and form, organizing system files, preparing certificates, creating email drafts for review, sending emails when selected by the user, installing the system submission trigger, and retrieving public system update information.

Use of Google user data

Google user data is used to provide and maintain functionality requested by the user. The core parent-communication workflow does not require reading a user's Gmail inbox.

Storage and external transfer

The system is designed to keep operational student, family, and communication data in Google files controlled by the user. The current system does not use a separate external database to store student or parent communication data. A public update feed may be retrieved for software release information; student or parent communication content is not intended to be sent to that feed.

Sharing and sale

Smart School Communication Systems does not sell Google user data, student data, parent or guardian information, or communication content, and does not share such information for advertising.

Retention and deletion

Users control the Google files and drafts created in their accounts and can delete them using Google's normal controls. Users may revoke application access through Google Account security settings.

Security and student information

The service is intended for adult educators and school professionals, not direct use by children. Users should only enter student information they are authorized to use for legitimate school communication and are responsible for protecting their accounts and following organizational policies.

Contact

Privacy questions can be directed through our Support page.